Catering CRM
Catering CRM that quotes per plate, with GST.
Wedza helps caterers manage enquiries, per-plate quotes, function dates, advances and balance payments from one app, and brings new orders from customers in the Wedza app.
What is a catering CRM?
A catering CRM is software that helps caterers track function enquiries, quote per plate or per package, confirm dates, collect advances and manage every event. Wedza is a catering CRM for India with GST quotes, WhatsApp sharing and UPI payments.
Take a look
Your business, at a glance.
Home, leads, orders, calendar and team, as they look in the Partner Portal. Tap a screen to explore. Demo data only.
Home
CRMHello, Shree Celebrations
24 clients, 6 open leads and 18 orders in your CRM.
Open leads All leads
Leads
Open quotes worth ₹4,85,000 across 4 quoted leads.
Orders
Booked events, their payment schedules and what is still due.
Balance ₹80,000 due 15 Oct · UPI
Overdue since 8 Oct · ₹62,000
Paid in full
Clients
Everyone you have quoted or booked, with what they owe.
Calendar
Your Wedza bookings and CRM orders, day by day.
Saturday, 17 October
Services
What you offer, with prices. Wedza reviews new services before they go live.
Availability
Control when customers can book you, for each service.
Booking window Wedding mandap decor
Days off 3 upcoming
Customers only see dates you are free, in the Wedza app and in your CRM lead form.
Team
Who works with you and what each role can do.
Team members sign in with their mobile number and MPIN, and see only the CRM pages their role allows.
On your phone
The same CRM in the Wedza Partner app.
Real screens from the app on Android and iPhone. Demo business, phone numbers masked.
Features
Everything caterers need, in one app.
Leads, quotes, orders, payments, invoices, calendar and team, with new bookings from the Wedza app on top.
Lead and enquiry tracking
Add every enquiry from WhatsApp, Instagram, Facebook, your website, walk-ins or referrals. Note the source, event, date and notes, and see which leads are open, quoted, converted or lost.
Quotes with GST, shared on WhatsApp
Build a quote from your own services and prices, add GST, and send it as a link or PDF on WhatsApp. Your client opens it on their phone, no app needed.
Convert a lead to an order
When the client says yes, convert the lead to an order in one tap. The date is checked against your availability, so you never double book.
Advance and payment schedule
Split the bill into advance and balance with due dates, record each payment by UPI, bank transfer, cash, card or cheque, and see what is paid, part paid and overdue.
WhatsApp payment reminders
Send a polite payment reminder on WhatsApp from the order. Clients can send back a payment screenshot or UTR number, and you confirm it.
Invoices with GST, bank and UPI
Set your business details, GST, bank account and UPI ID once. Every quote and invoice carries them, so clients know exactly how to pay you.
One calendar for every booking
Your CRM orders and your Wedza app bookings sit on one shared calendar. See today, tomorrow, this week, and any event date at a glance.
Team access with roles
Add your staff as team members, assign leads to them and control what each role can see. Your team logs in with their own MPIN.
Client book
Every client, their events, quotes and orders in one place. Call or WhatsApp them in one tap when it is time to follow up.
New customers from the Wedza app
Unlike a plain CRM, Wedza also brings you work. Customers near you find your services in the Wedza app and send booking requests straight to you.
Phone and web
Run your business from the Wedza Partner app on Android or iPhone, or from the Partner Portal on your laptop. Everything stays in sync.
Made for India
Prices in rupees, GST on quotes, UPI payments, WhatsApp everywhere, and video guides in English, Hindi, Kannada, Tamil, Telugu and Malayalam.
How it works
From enquiry to paid in full.
Capture the enquiry
Tap New lead, pick the client, the service and the event date. The date picker shows which days you are free, busy or blocked.
Send a quote
Add your price, quantity and GST, then tap Send quote. Your client gets a clean quote link and PDF on WhatsApp.
Convert to an order
Client agreed? Tap Convert to order. The booking lands on your calendar with the payment schedule you set.
Collect the advance and balance
Record each payment as it comes in and send WhatsApp reminders for what is due. Clients can reply with a screenshot or UTR number.
Deliver the event
See today’s, tomorrow’s and this week’s events on your schedule, and call or WhatsApp the client in one tap.
Built for you
From tasting to final payment.
Per-plate pricing
Enter the guest count and the quote works out the total with GST.
Menus as services
List each menu or package with photos and what is included.
Function calendar
See every function by day so your kitchen can plan ahead.
Advance to confirm
Track advance and balance with due dates and WhatsApp reminders.
Team access
Your managers handle enquiries in the same app.
Every occasion
Weddings, receptions, poojas, housewarmings, birthdays and corporate lunches.
Buyer’s checklist
How to choose a catering CRM.
Six things that matter for caterers in India, and how Wedza handles each one.
- Works on your phone
Most wedding business happens on the move. Wedza Partner is a full mobile app, with a web portal for desk work.
- Speaks WhatsApp
Your clients live on WhatsApp. Quotes, reminders and follow-ups in Wedza open WhatsApp directly.
- Handles GST and UPI
Indian clients expect GST on the quote and a UPI ID to pay. Wedza adds both automatically.
- Tracks advances, not just invoices
Weddings are paid in parts. Wedza tracks advance, balance and due dates per order.
- Stops double bookings
A wedding date can only be sold once. Wedza checks every lead and order against your calendar.
- Brings new leads
A CRM organises the leads you have. Wedza also lists you in the Wedza app so new customers can find you.
FAQ
Catering CRM questions, answered.
New to Wedza? Read how Wedza Partner works or write to support@wedza.in.
What is a catering CRM?
A catering CRM helps caterers track enquiries, quote per plate, confirm function dates, collect advances and manage every event. Wedza is a catering CRM built for India.
Can I send a per-plate quote with GST?
Yes. Set a per-plate price, enter the guest count and choose the GST rate. Send the quote on WhatsApp in one tap.
Is Wedza free for caterers?
Wedza Partner is free to download, listing is free, there is 0% commission, and your first 90 days of membership are free.
Wedza CRM for every event business
Guides: What is a wedding CRM?Best wedding CRM in IndiaEvent management CRMPayment schedulesFeatures checklist